Quick answer: PLACA.AI uses role-based access so each user sees the workflows they need, such as property management, patrol enforcement, school administration, teacher dismissal, or parent vehicle management.

Who This Guide Is For

Administrators deciding which users need access to PLACA.AI.

Before You Start

• An active account and organization setup.
• A clear list of users and responsibilities.

Steps

1. Identify whether the workflow is property, patrol, school, or parent-facing.
2. Assign administrators to configuration and record management.
3. Assign patrol or teacher users to operational workflows.
4. Limit parent or tenant access to their own records.
5. Review permissions after onboarding new users.

Common Mistakes

• Giving operational users administrator access when they only need daily workflow access.
• Using one shared login for multiple staff members.
• Forgetting to remove users after staff changes.

Troubleshooting

• If a user cannot see a workflow, review role and organization assignment.
• If a user sees too much, downgrade permissions to match their job.

Related PLACA.AI Resources

• Interface settings
• My account
• School admin setup guides